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SAP ADMINISTRATION SERVICE
Job title: SAP Admin Service
Sector: Oil & Gas
Starting date: ASAP
Duration: 1 Year
Renewable: Yes
Location: Paris
Status: Resident
Language: Good Command of English & French
MISSIONS / SERVICE DIMENSIONS
The Service holder will be acting through the C&P P2P process, which involves the management of the workflow for the Purchase Requests (PR’s) and the creation and modification of the Purchase Orders (PO’s). The process includes the management of various type of contracts, but mainly: Technical Assistance Services, Third Parties Services, and any PR-PO’s linked with EPC’s Contracts (ex: Variation Orders).
Reporting to the Project Control Manager (PCM), the service provider will be liaising with the PCM Team, Package Managers and 3rd parties’ contractors as needed, and managing any issues related to PR’s-PO’s activities for the B58 Suriname Project throughout the Project life cycle.
ACTIVITIES
The Service Supplier will participate actively in the PCM activities, covering all B58 Suriname packages (FPSO, SURF, SPS, Drilling).
The Service holder will highlight all matters regarding PR’s, POs to the Cost Control Lead, using SAP Unisol, supporting procurement processes and maintaining data accuracy across systems.
The Service holder will apply the SURINAME Affiliates C&P procedures in all steps of the PR’s-PO’s process and will be a focal point with Affiliate when needed.
Part of the Service will include, but not be limited to, preparing, analyzing, processing, and presenting all information and documentation related to PR’s & POs. When required it will be participating in the Controls SOX activities linked with POs in close liaison with the Cost Control Lead.
The service holder may participate to the training or assistance to the Project stakeholders within their routine actions linked with PR’s & PO’s (workflow monitoring, validation, rejection, etc…)
The service holder shall highlight and escalate any issues presented regarding PR’s &POs and propose any mitigation action whenever needed / identified.
Attitude/Accountabilities:
CONTEXT & ENVIRONNENT
The activity takes place in the context of the execution phase of a major project in Suriname. The Suriname GPI is a multidisciplinary team that coordinates the studies managed by the client OneTech on the Deep and Shallow Water discoveries of offshore Suriname Block 58.
The technical challenges the GPI / Project will face are the reservoir development and management, FPSO, and subsea production/injection system.
The Suriname Team will develop the Project with the objectives of maximizing economic results by optimizing the reserves, and the schedule, reducing the costs and the Greenhouse Gas (GHG) emission, while maintaining the technical quality of the installations, with high H3SE requirements and focusing.
QUALIFICATIONS & EXPERIENCE REQUIRED
Sector: Oil & Gas
Starting date: ASAP
Duration: 1 Year
Renewable: Yes
Location: Paris
Status: Resident
Language: Good Command of English & French
MISSIONS / SERVICE DIMENSIONS
The Service holder will be acting through the C&P P2P process, which involves the management of the workflow for the Purchase Requests (PR’s) and the creation and modification of the Purchase Orders (PO’s). The process includes the management of various type of contracts, but mainly: Technical Assistance Services, Third Parties Services, and any PR-PO’s linked with EPC’s Contracts (ex: Variation Orders).
Reporting to the Project Control Manager (PCM), the service provider will be liaising with the PCM Team, Package Managers and 3rd parties’ contractors as needed, and managing any issues related to PR’s-PO’s activities for the B58 Suriname Project throughout the Project life cycle.
ACTIVITIES
The Service Supplier will participate actively in the PCM activities, covering all B58 Suriname packages (FPSO, SURF, SPS, Drilling).
The Service holder will highlight all matters regarding PR’s, POs to the Cost Control Lead, using SAP Unisol, supporting procurement processes and maintaining data accuracy across systems.
The Service holder will apply the SURINAME Affiliates C&P procedures in all steps of the PR’s-PO’s process and will be a focal point with Affiliate when needed.
Part of the Service will include, but not be limited to, preparing, analyzing, processing, and presenting all information and documentation related to PR’s & POs. When required it will be participating in the Controls SOX activities linked with POs in close liaison with the Cost Control Lead.
The service holder may participate to the training or assistance to the Project stakeholders within their routine actions linked with PR’s & PO’s (workflow monitoring, validation, rejection, etc…)
The service holder shall highlight and escalate any issues presented regarding PR’s &POs and propose any mitigation action whenever needed / identified.
Attitude/Accountabilities:
- Be accountable for
- Demonstrating exemplary behavior with regards to HSSE and to respect all HSSE requirements.
- Adopt and demonstrate exemplary behavior with regard to the Company Ethics and “Code of Conduct” policy.
- Handling confidential documents and information with the utmost discretion.
- Maintaining confidentiality during meetings, discussions, and correspondence with internal and external stakeholders
- Inspiring trust, integrity, and professionalism
- Maintaining professionalism, efficiency, and effectiveness in the role at all times.
- Provide SAP Unisol Specialist Service with hands-on experience in the MM (Materials Management) module to cooperate with the SURINAME Project Team.
- Utilize SAP Unisol with the MM module to create and manage Purchase Request (PR’s) and Purchase Orders (POs).
- Collaborate with the PCM teams to ensure timely and accurate PO processing.
- Maintain and analyze procurement data using Excel spreadsheets, including advanced functions (e.g., pivot tables, VLOOKUP).
- Support the project teams by ensuring material requirements are met for EPC projects.
- Ensure compliance with the client and the Oil and Gas industry for procurement processes.
- Troubleshoot and resolve issues within SAP Unisol related to procurement workflows.
- Coordinate with Contractors/Affiliate and stakeholders to track and manage deliveries and resolve discrepancies.
CONTEXT & ENVIRONNENT
The activity takes place in the context of the execution phase of a major project in Suriname. The Suriname GPI is a multidisciplinary team that coordinates the studies managed by the client OneTech on the Deep and Shallow Water discoveries of offshore Suriname Block 58.
The technical challenges the GPI / Project will face are the reservoir development and management, FPSO, and subsea production/injection system.
The Suriname Team will develop the Project with the objectives of maximizing economic results by optimizing the reserves, and the schedule, reducing the costs and the Greenhouse Gas (GHG) emission, while maintaining the technical quality of the installations, with high H3SE requirements and focusing.
QUALIFICATIONS & EXPERIENCE REQUIRED
- Significant experience within the Purchase Procurement Administration sector, a knowledge or basis of Cost Control procedures will be a “plus”.
- Professional Experience: At least 3 years working with SAP Unisol (or SAP Unisup) particularly with MM Module.
- Proven expertise in creating and managing PR’s & POs in SAP.
- Experience within a project: 5 years Minimum Requirement.
- Proficiency in Excel, including data analysis and reporting and familiarity with EPC (Engineering, Procurement, and Construction) projects experience in the oil and gas industry is a strong advantage.
- Strong problem-solving and communication skills.
- Certification in SAP MM module or related areas is a plus.
- Detail-oriented with a focus on accuracy and efficiency.
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