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Job Title: Business Unit Administrator
Reporting to: Business Unit General Manager
Business Unit: GGP

Purpose of the Position

The GGP Business Unit Administrator will provide comprehensive administrative and operational support to ensure the smooth functioning of the business unit. This role involves coordinating internal processes, managing documentation, supporting project execution, and acting as a liaison between departments.

Key Responsibilities and Duties

Including but not limited to the following:

• Provide administrative support to the business unit leadership team and team members.

• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.

• Liaise with project teams to help and resolve issues.

• Maintain employees' training records and coordinate training courses.

• Act as a daily contact point in the office for Omexom staff, contractors, customers, and suppliers.

• Assist with general administration associated with travel bookings, onboarding of new starters, etc.

Governance and Stakeholder Relationships

Key Interfaces:

• Business Unit General Manager

• Business Unit employees

• Contractors

• Customers

• Suppliers

• Head Office Personnel

Person Specification

Qualifications and Experience:

• Recent experience in providing administrative support within a busy office environment.

• English and Maths.

• Sound IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

Skills and Attributes:

• Excellent organisational, communication, and interpersonal skills, able to relate to staff at all levels.

• Be able to work under pressure, be a team player and have a high level of self-motivation.

• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

• The flexibility to work additional hours whenever required.

Omexom Values

The jobholder must demonstrate the following values in line with Omexom’s culture:

• Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support, and drive performance.

• Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

• Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high-quality results.

• Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.