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Job Description

Job Title:

Recruitment Administrator

Reporting To:

Recruitment Manager

Business Unit:

Head Office

Role Purpose

We are seeking a highly organised and detail-oriented Recruitment Administrator to support our recruitment and resourcing function. This role involves coordinating recruitment activities, maintaining accurate data, supporting Recruitment Business Partners, and ensuring a seamless candidate experience. It's an excellent opportunity for someone looking to grow their career in recruitment and administration.

Key Responsibilities & Duties

• Support the end-to-end recruitment process, including interview scheduling, calendar coordination, and candidate communication.

• Maintain and update the applicant tracking system (ATS) and recruitment tracking spreadsheets to ensure data accuracy.

• Coordinate with internal stakeholders to manage shortlists, gather feedback, and arrange interview logistics.

• Draft and publish job adverts across various platforms including job boards, social media, and internal channels.

• Monitor candidate pipelines, maintain progress reports, and escalate potential bottlenecks to relevant team members.

• Ensure accurate and confidential handling of candidate and employee records.

• Contribute to resourcing initiatives such as recruitment campaigns, process improvement projects, and employer branding activities.

• Occasionally assist in reviewing CVs and shortlisting candidates.

• Manage recruitment data for weekly and monthly reports.

• Provide general administrative support to the recruitment team as required.

Essential Skills & Experience

• Proven experience in an administrative role, ideally within recruitment or resourcing.

• Excellent organisational and time-management skills.

• High attention to detail and accuracy in data entry and record-keeping.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office Suite (particularly Excel, Outlook, and Word).

• Experience working with applicant tracking systems (ATS).

• Ability to manage multiple priorities in a fast-paced environment.

• Discretion and professionalism when handling confidential information.

Benefits

• Quarterly team events

• In-house training opportunities

• Clear pathway for career progression into a full recruitment role upon successful performance and training completion

Omexom Core Values

Team Spirit & Generosity

Contribute positively to the team, support colleagues, and collaborate to drive performance.

Trust & Empowerment

Take ownership of responsibilities and manage time effectively to deliver professional outcomes.

Integrity & Responsibility

Uphold strong ethical standards and accountability to ensure high-quality results.

Innovation & Entrepreneurship

Continuously seek ways to improve processes and contribute ideas that enhance efficiency.