Real success is the success you share

The primary objective of this role is to manage the document control requirements throughout the project's lifecycle. This involves ensuring the accurate registration, storage, and accessibility of all drawings, documentation, and specifications. The role also requires effective communication and coordination with on-site staff, project-based teams, customer procurement departments, and external suppliers, as necessary.

Key Tasks & Responsibilities:

• Manage document control for the project throughout the duration of the contract in accordance with internal and contractual client requirements
• Work proactively with project managers and teams to ensure a deliverables forecast is prepared and adhered to
• Ensure accurate control of documentation from design, preconstruction/ construction through to completion and handover
• Ensure that the project team are aware of the document control requirements when submitting documents
• Ensure that procedures are fully implemented to meet the requirements of the Business Management System and other documentation and information systems
• Participate in internal and external project meetings to ensure that all decisions and actions align with the project’s document control procedures and requirements
• Manage business archiving such that all documentation is stored efficiently and can be accessed and always referenced
• Work to continuously improve and enhance procedures and systems utilised for document control
• Provide feedback such that project managers are fully aware of all documentation issues
• To identify opportunities for improvement within the document control process.

The following qualities/experience are essential:

• A good understanding of IT and Microsoft Office applications including SharePoint
• Experience in administrating Electronic Document Management Systems such as ProjectWise, Asite, Business Collaborator
• Experience of document control within the construction sector
• Ability to communicate and collaborate effectively with multiple stakeholders
• Strong interpersonal and communication skills

The following qualities/experience are desirable:

• An understanding of Document Control with respect to ISO 19650
• Driving Licence