Job Description

Job Title: Resource Co-Ordinator
Reporting to: Head of HR
Business Unit: Support Office

Role Purpose

The primary purpose of this role is to support Omexom’s ambitious recruitment goals by assisting with both domestic and international recruitment efforts. This includes supporting external employer branding in collaboration with internal teams and external partners (e.g., universities and schools), as well as providing visa and administrative support for international recruitment.

Responsibilities & Duties

Recruitment Events & Employer Branding

• Collaborate with HR, Recruitment, and Business Unit Teams to identify relevant recruitment fairs across all regions.

• Create a structured recruitment fair plan to ensure a consistent and strategic approach.

• Plan, organise, and manage recruitment events from start to finish, coordinating logistics, resources, and participants.

• Select appropriate attendees for events in alignment with recruitment goals and target audiences.

• Partner with Business Units and academic institutions to target priority areas and audiences.

• Represent Omexom at key recruitment events, promoting our values, culture, and opportunities.

• Manage and distribute company merchandise to enhance brand visibility.

• Coordinate travel and accommodation for recruitment-related events.

International Recruitment Support

• Support coordination of international recruitment processes and global mobility across the Omexom network.

• Collaborate with hiring managers and recruitment teams to facilitate onboarding of international hires.

• Maintain accurate records of international hires and their legal documentation.

• Conduct thorough right-to-work checks and ensure compliance with immigration regulations.

• Manage compliance documentation for international employees.

• Provide guidance on visa applications, work permits, and employment eligibility.

• Support sponsorship applications and liaise with relevant government bodies and immigration specialists.

• Coordinate visa renewals, extensions, and other related documentation.

• Act as a key contact for employees navigating visa processes.

• Provide ongoing support and relocation/socialisation assistance for international recruits.

Administrative Support

• Offer general administrative support to the recruitment and resourcing functions as required.

Qualifications & Experience

Essential

• Minimum 2 years of recent experience providing administrative support in a busy office environment.

• GCSEs (Grade C or above) in English and Mathematics.

• Strong IT skills, particularly in Microsoft Office, with the ability to learn new systems quickly.

• Excellent organisational, interpersonal, and communication skills.

• Ability to work under pressure, demonstrate initiative, and be self-motivated.

• Team player with a proactive approach to learning new skills.

Desirable

• Experience in HR administration, international recruitment, or immigration support is advantageous.

Values

In line with Omexom’s core values, the jobholder should demonstrate:

• Team Spirit & Generosity – Collaborate effectively with the wider team, supporting others to deliver strong performance.

• Trust & Empowerment – Manage responsibilities independently, delivering work efficiently and professionally.

• Integrity & Responsibility – Take ownership of duties and ensure high-quality, reliable outcomes.

• Innovation & Entrepreneurship – Seek opportunities for improvement and bring new ideas to enhance efficiency.