Omexom Job Description

Job Title:

Bid Manager

Reporting to:

Business Unit General Manager

Business Unit:

Ireland

Role Purpose

The Bid Manager is responsible for leading and managing the tendering process within Omexom, ensuring the successful delivery of high-quality, competitive bids that align with the company's business objectives. This role involves coordinating with various departments, understanding client requirements, preparing compelling proposals, and fostering client relationships to secure new business opportunities within the Irish market.

Responsibilities & Duties

1. Tender Management and Preparation

• Lead the end-to-end tendering process for energy-related projects, from initial qualification to submission.

• Analyze tender documents and customer requirements, assessing opportunities, feasibility, risks, and potential for the company.

• Develop comprehensive and competitive bids, proposals, and pricing structures to maximize profitability while meeting client expectations.

• Ensure compliance with all technical, financial, legal, and regulatory standards required within the Irish energy industry.

• Identify/Develop a reliable Supply Chain for the various activities within our sector.

• Keep our Project Reference List updated with all completed projects & develop associated Case Studies for same.

2. Collaboration and Coordination

• Work closely with engineering, project management, finance, procurement, administration and legal teams to gather input for bid proposals.

• Coordinate with external suppliers, subcontractors, and other stakeholders to gather accurate data and cost estimates.

• Act as a liaison between clients, consultants, and the internal team to ensure clear communication and expectations alignment.

• Mentoring & Management of Junior Tendering Engineers.

3. Market and Industry Analysis

• Conduct market research and competitor analysis to keep abreast of industry trends and identify new opportunities.

• Analyze market conditions, identify tender opportunities in the Irish energy market, and work proactively to develop strategies to secure contracts.

• Maintain a solid understanding of energy policies, regulatory changes, and developments within the energy sector in Ireland.

4. Risk Assessment and Mitigation

• Assess and manage risks associated with tender proposals, including financial, legal, operational, and environmental factors.

• Work with the risk management team to ensure all risks are identified, mitigated, and documented in line with company policies.

5. Client Relationship Management

• Build and maintain strong relationships with clients, consultants, and key stakeholders within the energy industry.

• Lead negotiations and communicate effectively with clients to align on requirements and ensure smooth contract awards.

• Present bids to clients, address any clarifications, and participate in post-tender negotiations.

6. Documentation and Reporting

• Ensure Governance is followed in-line with Omexom Project Delivery Process.

• Ensure all bid documentation is accurate, complete, and meets the client's requirements and deadlines.

• Develop and maintain a database of tenders, including lessons learned, for continuous improvement.

• Prepare regular reports on tender status, win/loss analysis, and overall performance metrics for senior management.

Qualifications and Skills

• Education:
  Bachelor’s degree in Engineering, Business Administration, or a related field. A Master’s degree or relevant professional certification is an advantage.

• Experience:
  7+ years of experience in tendering, proposals, or project management within the energy or utilities sector, ideally within the Irish or EU market.

• Industry Knowledge:
  Strong understanding of the energy industry, specifically in renewable energy, power generation, or infrastructure projects.

• Technical Skills:
  Proficiency in Microsoft Office Suite, especially Excel and Word. Familiarity with tendering software and CRM tools.

• Financial Acumen:
  Ability to prepare accurate and competitive pricing and financial models.

• Project Management:
  Strong organizational and project management skills, with experience managing complex, multi-stakeholder bids.

• Negotiation and Communication:
  Excellent negotiation, presentation, and interpersonal skills, with the ability to communicate effectively with stakeholders at all levels.

Key Competencies

• Strong analytical and problem-solving abilities

• Ability to work under pressure and meet tight deadlines

• Ability to coordinate several tasks at the same time

• Proactive and results-driven approach

• Exceptional attention to detail

• Strategic thinker with a commercial mindset

• Team player with leadership qualities

Additional Requirements

• Location Flexibility:
  Willingness to travel as needed within Ireland and internationally as required.

• Regulatory Knowledge:
  Familiarity with Irish and EU energy regulations, procurement standards, and sustainability requirements is advantageous.

• Willing & Flexible:
  For taking on any additional roles & responsibility for the effective running of the Tendering Department as required.

Values

In line with Omexom’s values, the jobholder must have the following qualities:

• Team Spirit & Generosity
  Able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

• Trust and Empowerment
  Enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

• Integrity and Responsibility
  Enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

• Innovation & Entrepreneurship
  Continually strive to improve processes and introduce new initiatives to improve efficiency.