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JOB SUMMARY:

We are looking for an organised, proactive and people‑centred HR Administrator to support the delivery of an efficient and engaging HR service at Axians. This role is ideal for someone who enjoys administration, takes initiative, and is keen to grow their HR capability in a supportive and development‑focused environment.

You will support the HR Manager across all stages of the employee lifecycle — including recruitment administration, onboarding, HR operations, payroll input, reporting, wellbeing and engagement activity. You will also have opportunities to contribute to projects and continuous improvement work as the HR function evolves.

This is a great opportunity for someone early in their HR career who wants to build strong generalist foundations and gain exposure to a broad variety of HR activities.

KEY RESPONSIBILITIES:

1. Recruitment & Onboarding Support

o Manage the Applicant Tracking System and coordinate recruitment administration

o Arrange interviews and liaise with hiring managers

o Complete pre‑employment checks (RTW, references, DBS, visas/sponsorship)

o Prepare offer letters, contracts and onboarding documentation

o Coordinate equipment and IT requests for new starters

o Support induction processes and ensure compliance with legal and internal requirements

2. HR Operations & Employee Lifecycle

o Act as the first point of contact for routine HR enquiries

o Maintain accurate employee records and keep the HRIS (Cascade) up to date

o Support absence reporting, updating systems and preparing return‑to‑work documentation

o Maintain personnel files and HR documentation in line with GDPR requirements

o Support offboarding and ensure smooth transitions for leavers

3. Payroll & Reporting

o Provide accurate monthly payroll inputs to the Payroll Team

o Support the production of monthly, quarterly and annual HR reports

o Assist Finance Business Partners with absence and safety‑related reporting

o Run or support the creation of more complex HR data reports when required

4. Policy & Process Development

o Maintain and update HR policies, templates and documentation

o Support the HR Manager with research, project work and process improvements

o Identify opportunities to make HR processes clearer, simpler or more efficient

o Ensure compliance with Axians’ Management Systems (ISO 9001, 27001, 14001)

5. Wellbeing, Culture & Engagement

o Support the delivery of the wellbeing strategy, including events, communications and initiatives

o Assist with planning and communicating engagement activities

o Support cultural touchpoints such as cards, flowers and recognition moments

o Positively embody Axians’ values of Trust, Solidarity, Responsibility, Autonomy and Entrepreneurial Mindset

6. Development & Growth

This role offers significant development in areas such as:

o Employee relations

o Data and analytics

o Organisational development

o Wellbeing and inclusion

o HR projects & change

o Support will be provided for professional development — including CIPD progression.

6. Compliance & Governance

• Ensure HR data and processes meet GDPR expectations.

• Maintain the training matrix for all staff.

REQUIRED SKILLS & QUAIFICATIONS

Essential

o Experience in HR administration or a similar coordination role

o Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

o Excellent organisation, accuracy and attention to detail

o Proactive approach, with enthusiasm for improving processes

o Strong communication and relationship‑building skills

o Ability to handle confidential information with professionalism

Desirable

o CIPD Level 3 (or working towards)

o Experience using Cascade HRIS

o Intermediate Excel skills (formulas, data manipulation)

o Experience running or supporting HR data reports

o Living within 1 hour of Basingstoke

o Willingness to travel occasionally

ADDITIONAL RESPONSIBILITIES

• Ensuring own and Teams adherence to Axians’ Management System Manual for Quality (ISO 9001), InfoSec (ISO 27001) and ESG (ISO 14001).

• Demonstrating Axians UK core values in all interactions:

o Trust • Responsibility • Solidarity • Autonomy • Entrepreneurial Mindset

SALARY & BENEFITS

• Salary is based on experience and location.

• Benefits include:

• Company Shares Scheme, Pension, Medical Insurance, Financial Planning Support, Death in Service, Medicash Healthcare Cash Plan, Permanent Total Disability Insurance, Enhanced Maternity/Paternity/Adoption Pay, Company Sick Pay, Hybrid Working, Investment in personal and professional training, Professional Memberships, Health checks, Wellbeing training and support, Employee Assistance Program, Flu jabs, Eyecare and of course paid holiday.

WORK ENVIRONMENT

Axians is a fun, supportive and growing business where people genuinely matter. We operate a hybrid work environment but value collaboration in person in our offices or on customer sites. You will work with an experienced HR Manager who will support your development and help you build strong HR foundations.

ABOUT US

Axians UK is a technology services partner that delivers transformative solutions to accelerate our customers’ ambitions in today’s ever-changing world. Whether they need tried-and-tested platforms or cutting-edge innovation, we commit to customer excellence and invest in long-term thinking.

The strength of Axians’ global network as part of VINCI Energies means our customers can rely on our incredible people to deploy technology that achieves critical operational outcomes, wherever you are and whatever your need.