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ADMINISTRATION, SECRETARY/ASSISTANTSHIP Île-de-France, France
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Contract Administrator-Relaunch
Job title: Contract Administrator
Sector: Refinery
Starting date: ASAP
Duration: One Year
Renewable: Yes
Location: Grandpuits (77), France
Status: Resident
Language: Fluent in French and English (verbally and in writing)
Activities
During the project execution on site, the Contract Administrator will be responsible for the performance of the following tasks (list not exhaustive):
• Preparation and issuance of kick-off Minutes of Meeting (MoM) with Construction Contractors,
• Manage the administration of the Construction Contracts, supervise the filing of the various Construction Contracts correspondence, prepare answers to any Construction Contractor’s correspondence as requested by Contract Manager / Project Manager
• Analyze and check the contractual validity of all the justifying documents provided by the Constructions Contractors with their Variation Requests/Variation Proposals, for any extra works or claims
• Negotiate Construction Contractors ‘requests for compensation of extra costs presumably suffered by Construction Contractors, prepare claims defense strategies & related documents and settle the claims,
• Prepare the amendments/Variations to the Construction Contracts for Contract Manager / Project Manager’s approval,
• Preparation and update on a weekly basis of the Variations Log for all Construction Contractors
• Prepare any Notices of Default (Letters) for misperformance or non-performance of the works by Construction Contractors for approval by Contract Manager / Project Manager
• Notify the Construction Contractors of the application of the Liquidated Damages (LDs), when instructed by the project management
• Review the pro-forma invoices and allow their formal issuance to COMPANY accounting department when the Construction Contractors have successfully achieved their contractual payment milestones
• Preparation and update on a weekly basis of the invoices Log for all Construction Contractors
• Prepare MoMs for the various meetings under the scope of responsibilities of Contract Administrator and attend other project execution meetings
• Administrative and financial closure of the Construction Contracts when the Provisional Acceptance of the works is achieved
• Store the Contract administration documents in the specific and dedicated area of the project sharepoint
QUALIFICATIONS & EXPERIENCE REQUIRED
Preferably engineering degree + extensive experience in contract administration (more than 5 years)
Fluent in French and English (verbally and in writing)
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