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Job Title: HR Administrator

Purpose of the Position:

The main purpose of this role is to handle the essential day-to-day tasks for the HR team, such as maintaining employee records, onboard new hires, managing HR systems, processing payroll/benefits, and ensuring compliance while serving as a key point of contact for employee enquiries.

The jobholder will contribute to the continuous development of the Omexom HR team through flexibility and adaptability to meet business requirements. This is a developmental role; the jobholder should possess a desire to progress a career in HR to support the growing needs of the business.

Responsibilities & Duties:

Including but not limited to the following:

• Maintain accurate personnel files, update HR databases, and manage attendance/leave records.

• Prepare new hire paperwork, co-ordinate orientation, schedule interviews, and manage onboarding logistics.

• Act as the first point of contact for employee questions about policies, benefits, and procedures.

• Assist with compensation, benefits enrolment, tracking leave, and processing allowances.

• Maintaining employees files, and ensuring adherence to company policies and labour laws.

• Compose and issue employee correspondence as required.

• Ad hoc duties as required to assist HR department.

• Act as a role model for Omexom Company Values

Governance:

Interfaces and relationships with key stakeholders:

• Employees

• HR Team members

• Line Managers

• New Hires

• Candidates

• Payroll and Finance departments

• IT department

• Senior Leadership

• Benefit providers

• Occupational Health providers

Person Specification

Qualifications and experience

• Recent experience in providing administrative support within a busy department.

• A good standard of educational attainment with a minimum requirement for GCSE passes in English and Maths.

• Be able to demonstrate excellent communication skills, both verbal and written, with strong interpersonal skills to be able to build relationships and relate to staff at all levels.

• Sound IT skills, including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

• Excellent attention to detail and organisation skills

• Be able to work under pressure, be a team player and have a high level of self-motivation.

• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Desirable criteria

• Previous administrative experience working within HR / Recruitment

• Experience of recruitment processes / interview management

• Level 3 CIPD Qualification or willingness to work towards

Values

In line with Omexom’s values, the jobholder must possess the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.