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Job Description: Material Controller

Job Title: Material Controller

Reporting To: Construction Manager

Location: Various Location throughout Scotland

Role Purpose

The Material Controller is responsible for the safe, efficient, and accurate management of all project materials received into the main site yard. The role ensures materials are inspected, recorded, stored, controlled, and distributed to tower locations and construction teams in line with project requirements.

The Material Controller plays a critical role in maintaining material availability, minimising losses, and ensuring the construction programme is supported through effective logistics and inventory management.

Key Responsibilities

Material Receipt & Inspection

• Coordinate and manage all deliveries arriving at the main project yard.

• Verify delivered materials against purchase orders, delivery notes, and project requirements.

• Inspect materials for quantity, quality, damage, and compliance with specifications.

• Record and report any shortages, defects, damages, or discrepancies.

• Maintain accurate records of all incoming deliveries.

Inventory Management

• Establish and maintain an accurate inventory control system.

• Track material movements from receipt through to final installation.

• Conduct regular stock checks and cycle counts.

• Monitor stock levels and notify the Construction Manager and Procurement Team of shortages or replenishment requirements.

• Ensure full traceability of project materials where required.

Material Storage

• Ensure materials are stored safely and securely within the yard.

• Maintain organised storage locations to allow rapid identification and retrieval of materials.

• Protect materials from damage, deterioration, theft, or environmental exposure.

• Ensure compliance with site safety, environmental, and quality requirements.

Material Distribution & Logistics

• Plan and coordinate the distribution of materials from the main yard to tower locations and work fronts.

• Liaise with Site Supervisors, Engineers, and Construction Management to understand upcoming material requirements.

• Schedule delivery vehicles and lifting resources to support programme requirements.

• Ensure materials arrive at work locations safely, on time, and in the correct quantities.

• Maintain records of all material issues and transfers.

Documentation & Reporting

• Maintain accurate material registers and inventory records.

• Manage delivery notes, goods received records, material issue notes, and transfer documentation.

• Produce regular reports on stock levels, material usage, outstanding deliveries, and logistics performance.

• Support project audits and quality inspections by providing material traceability records.

Health, Safety & Environmental Compliance

• Ensure all yard activities are carried out in accordance with company and project safety procedures.

• Support safe loading, unloading, lifting, and transportation of materials.

• Maintain good housekeeping standards within the yard.

• Report safety concerns, near misses, and incidents promptly.

• Comply with environmental and waste management requirements.

Key Interfaces

The Material Controller will regularly interact with:

• Project Manager

• Construction Manager

• Site Managers and Supervisors

• Logistics Providers

• Quality Team

• Plant and Transport Coordinators

• Suppliers and Delivery Contractors

Skills & Experience

Essential

• Previous experience in materials control, stores management, logistics, or warehouse operations within construction, utilities, or infrastructure projects.

• Strong organisational and planning skills.

• Experience managing inventory records and material tracking systems.

• Good understanding of delivery documentation and stock control procedures.

• Competent in Microsoft Excel and Microsoft Office applications.

• Ability to prioritise workload in a fast-paced construction environment.

Desirable

• Experience working on overhead line, transmission, civil engineering, or major infrastructure projects.

• Forklift or telehandler operator certification.

• Knowledge of ERP or materials management systems.

• Understanding of quality and material traceability requirements.

Personal Attributes

• Highly organised and detail-oriented.

• Strong communication and coordination skills.

• Proactive problem solver.

• Ability to work independently and as part of a wider project team.

• Strong commitment to safety and quality.

• Reliable and accountable.