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Job Title: Proposal Manager
Reporting to: Tendering Manager
Business Unit: Substations

Role purpose

Working within the Substation Tendering team, the Proposal Manager will prepare detailed bid and tender submissions of value £0.2m - £20m+.

Responsibilities & Duties

Including but not limited to the following:

• Responsible for the complete project pricing and tender preparation for turnkey (design, procure, install and commission) construction of new and refurbishment of existing electricity substations.

• The post holder will work closely with our Substation Project Managers to agree required project manpower resource and with our procurement team in respect of prices for required materials.

• Attend Pre-Tender Meetings to discuss the customer requirements and arrange for feedback to be portrayed within the Business via the appropriate Managers.

• Carefully inspect customer tender documentation. Analyse exact requirements and identify areas that may have implications via Risk Analysis.

• Provide detailed Bill of Quantities (BoQ) and cost modelling using the Estimating Software Package.

• Clearly identify items to have Request for Quotations (RFQ’s) sent out, together with specification preliminary elements and appropriate drawings. Monitor enquiry process and dates for quotation returns.

• Oversee or complete the RFQ analysis comparison and make selection for inclusion in the priced tender.

• Contact appropriate person(s) to arrange site inspection. Visit site and make all necessary record notes and take appropriate photographs. Assimilate information and take account of within the tender pricing.

• Using standard forms, build-up allowances for each project. Discuss construction sequence of project with Business Unit Managers, Project Managers and Planners to enable a proposed construction period to be determined.

• Prepare tender build-ups for internal governance approval with the relevant Business Unit Managers to adjudicate the price prior to tender submission.

• Attend Post-Tender Meetings with the customer team to carry out detailed presentations of offer and value engineering exercises.

• Carry out adjustments to the tender based on the pre-tender and post-tender discussions. Complete customer tender documentation for submission by the due date.

• Conduct Handovers to the Project Delivery Team for won projects, including an explanation of the project and submission of handover documentation.

Key interfaces

Relationships with key stakeholders:

• Tendering Manager

• Tendering team

• Project Managers

• Omexom support functions

• Suppliers/Contractors

• Customer Representatives

Person Specification

Qualifications and experience

It is essential that the role holder is a commercially focused self-starter with the enthusiasm, motivation and initiative to succeed in this role. The role holder must also possess:

• Strong understanding of Microsoft Excel with demonstrable application.

• Excellent communication and negotiation skills combined with the analytical and problem solving skills to reach realistic workable solutions.

• 1 to 3 years minimum experience in an Estimating or similar commercial/sourcing role.

• HV electrical or similar electrical industry experience preferred.

• Ability to work as part of a team, but also be able to work self sufficiently.

• Understanding of commercial terms and conditions and the impact they would have upon project delivery (i.e. NEC3). Experience in negotiation of terms and conditions.

• Able to work to tight tender submission deadlines with minimum supervision and can demonstrate previous experience of working under pressure.

• Logical and rational thinker.

• Keen to develop/grow within the Proposal role, taking on additional responsibilities and duties with experience.

• Flexible based role with a limited amount of travel to pre-tender and post tender meetings throughout Ireland and Great Britain.

• An ability to work closely and effectively with the Omexom management and the local project team to achieve challenging targets combined with an ability to work on an empowered and self-directed basis.

• Adaptability to succeed within a demanding business.

Competencies

Required skills, knowledge, and abilities:

A Proposal Manager will be an excellent communicator with all stakeholders and possess the following skills:

• Strong team working and self-starting skills

• Strong data analysis skills

• Presentation skills (written and oral)

• Planning/organisational skills

• Resource management skills

• Flexibility and adaptability to Change

Values

In line with Omexom’s values, the jobholder must have the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.