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VINCI Energies

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ENGINEERING/DESIGN STUDIES/METHODS Scotland Gate, England, United Kingdom

To ease reading, the plural masculine form may be used on this page; our vacancies are however directed to persons of all genders

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Site Administrator


Omexom Job Description

Site Administrator

Job Details

  • Job Title: Site Administrator

  • Reporting to: Project Management team and Finance Business Partner

  • Business Unit: 14809 – Asti

Purpose of the Position

A Site Administrator is required by the Omexom Asti Business Unit to support our large projects. This involves carrying out general office administration, with a focus on Finance, Project Management and Training administration.

Responsibilities & Duties

Including but not limited to the following:

  • Raise purchase requisitions and purchase orders for the projects

  • Goods receipting and assist with processing of purchase invoices ready for payment

  • Saving delivery notes on IMS

  • Collation and input of site timesheets on a weekly basis to strict deadlines

  • Maintain employees training records and coordinate and book training courses

  • Assist and arrange travel, meetings, lunches etc

  • Administration of expenses, receipts, fuel cards etc

  • Act as a daily contact point in office for Omexom staff contractors, customers, and suppliers

  • Liaising with project teams to help and resolve issues

  • Take minutes for meetings

  • Act as a role model for Omexom Company Values

Governance

Interfaces and Relationships with Key Stakeholders

  • Business Unit General Manager

  • Finance Business Partner

  • Project Management team

  • Site based employees

  • Contractors

  • Customers

  • Suppliers

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The VINCI group wishes to warn applicants about the online publication of false job offers for contracts abroad in the name of VINCI group companies. The authors of these offers fraudulently use the corporate names, brands and logos of VINCI group companies to deceive applicants, inducing them to reveal personal information and to pay money to obtain alleged services. Under no circumstances do VINCI group companies ask for candidates' bank details or any payment of money as part of their recruitment process. We therefore strongly recommend that applicants check the authenticity of job offers before responding to them.